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Privacy Policy

Privacy Policy

Effective date: April 27, 2026
Last updated: April 27, 2026

This Privacy Policy describes how AutoScheduler.AI (“Company,” “we,” “us,” or “our“) collects, uses, and shares personal information when you visit our website at autoscheduler.ai or any related website that links to this Privacy Policy, interact with us at sales, marketing, tradeshow, or summit events, or otherwise engage with our products and services (collectively, the “Services“).

If you are a California resident, please also see our California Privacy Notice below for information about your rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, “CCPA“), as well as our disclosures regarding the California Invasion of Privacy Act (“CIPA“).

Quick summary

  • What we collect: Contact information you provide (name, email, company, phone, job title), information collected automatically when you visit our website (IP address, device, browser, usage data), and information from cookies and similar technologies.
  • Sensitive personal information: We do not knowingly collect biometric information, precise geolocation, government identifiers, or other sensitive personal information through this website.
  • Why we collect it: To respond to your inquiries, deliver marketing communications you have requested, operate and improve our website, and run analytics and advertising.
  • Do we sell personal information? We do not sell personal information for money. We do “share” personal information for cross-context behavioral advertising, as defined under California law. You can opt out at any time using the “Your Privacy Choices” link in our website footer.
  • Session recording and analytics: Our website uses tools that may record interactions including mouse movement, clicks, and scrolling for analytics purposes. By continuing to use the website after reviewing our cookie banner, or by clicking “Accept All,” you consent to this recording. You may decline at any time.
  • Your rights: Depending on where you live, you may have rights to access, correct, delete, or opt out of certain processing of your personal information. See Your Privacy Rights below.
  • How to exercise your rights: Email us at info@autoscheduler.ai or use the contact form linked at the end of this Policy.

1. Information we collect

Information you provide to us

We collect personal information that you voluntarily provide when you express interest in our products, request a demo, download content, subscribe to communications, attend an event, apply for a job, or otherwise contact us. This may include:

  • Name
  • Email address
  • Phone number
  • Mailing address
  • Company name and job title
  • Contact preferences
  • Information you choose to include in messages, forms, or applications

All personal information you provide must be true, complete, and accurate, and you must notify us of any material changes.

Information collected automatically

When you visit our website, we automatically collect certain information about your device and your interaction with our Services. This information does not by itself reveal your identity, but it may be combined with other information about you. Categories include:

  • Log and usage data, such as IP address, device characteristics, browser type, operating system, language preferences, referring URLs, pages and files viewed, search terms, and dates and times of activity.
  • Device data, such as device and application identifiers, hardware model, internet service provider, and system configuration.
  • Approximate location data derived from your IP address. We do not collect precise (GPS-level) geolocation through this website.
  • Cookies and similar technologies, as described in Section 4.
  • Behavioral and session data, such as scroll depth, on-page interactions, mouse movement, clicks, and session recordings, used for analytics and product improvement. See Section 5 for details.

Information from third parties

We may receive information about you from third-party sources, including:

  • Lead enrichment and visitor identification providers (such as ZoomInfo and Warmly) that may identify the company associated with your IP address or supplement contact records with publicly available business information.
  • Advertising and analytics platforms that report on the performance of our marketing campaigns.
  • Event organizers, partners, and referrers who share contact information with us when you express interest in our Services.

2. Why we process your information

We process personal information for the following purposes:

  • To respond to inquiries and provide support, including responding to demo requests, fulfilling content download requests, and resolving issues.
  • To send marketing and promotional communications in accordance with your preferences. You can opt out of marketing emails at any time using the unsubscribe link or by contacting us.
  • To deliver targeted advertising, including across other websites and platforms (“cross-context behavioral advertising”), based on your interests and prior interactions with us.
  • To identify visiting companies for sales and account-based marketing purposes, using lead enrichment providers.
  • To operate, maintain, and improve our website and Services, including diagnostic and performance monitoring, security, and fraud prevention.
  • To analyze usage and measure the effectiveness of marketing campaigns, including through session recordings and analytics tools that capture how visitors interact with our website.
  • To administer events, surveys, and contests.
  • To consider you for employment if you apply for a position with us.
  • To comply with legal obligations, respond to lawful requests, and exercise, establish, or defend our legal rights.

3. When and with whom we share information

We share personal information in the following circumstances:

  • Service providers and processors, such as our hosting provider, customer relationship management platform (HubSpot), email and marketing infrastructure, analytics platforms, and other vendors that process information on our behalf under written agreements that limit how they may use the information.
  • Advertising partners, including platforms that deliver and measure cross-context behavioral advertising. This includes “sharing” personal information as defined under California law. See Cookies and Tracking Technologies for the specific platforms involved.
  • Lead enrichment and visitor identification providers that help us identify potential business customers. See Cookies and Tracking Technologies for details.
  • Affiliates, meaning any parent, subsidiary, joint venture partner, or company under common control with us, who agree to honor this Privacy Policy.
  • Business partners, with your knowledge, when we offer joint products, services, promotions, or events.
  • In a business transaction, such as a merger, acquisition, financing, reorganization, bankruptcy, or sale of all or part of our business or assets.
  • Legal and safety reasons, including to comply with applicable law, respond to lawful requests from public authorities, enforce our terms, protect our rights and property, and protect the safety of our users or the public.

4. Cookies and tracking technologies

We and our third-party service providers use cookies, web beacons, pixels, software development kits, and similar technologies (collectively, “cookies“) on our website. We use cookies to operate the website, analyze how it is used, and deliver relevant marketing and advertising.

Cookie categories

  • Strictly necessary cookies are required for the website to function and cannot be disabled. These support core site functionality such as page navigation and security.
  • Functional cookies enable enhanced features such as form pre-fill and embedded content. We use HubSpot for these purposes.
  • Analytics cookies help us understand how visitors interact with our website by collecting information about pages visited, time on site, user paths, and on-page interactions including session recordings. We use Google Analytics, HubSpot Analytics, and Hotjar for these purposes.
  • Advertising cookies are used to deliver relevant advertising, measure ad campaign performance across other websites and platforms, and identify visiting companies for sales outreach. This category includes “sharing” personal information for cross-context behavioral advertising under California law. We use the LinkedIn Insight Tag, ZoomInfo, and Warmly for these purposes.

Managing your cookie preferences

You can manage your cookie preferences at any time using the “Your Privacy Choices” link in our website footer, which reopens our cookie preference center. You can also control cookies through your browser settings, though disabling certain cookies may affect website functionality.

Global Privacy Control (GPC)

We honor Global Privacy Control browser signals from California residents as a request to opt out of the sale and sharing of personal information. When a GPC signal is detected, advertising and sharing categories are automatically declined. Because no industry standard for Do-Not-Track has been finalized, we do not currently respond to DNT signals.

5. Session recording and website analytics

Our website uses analytics and session recording tools, including Hotjar, that may capture how visitors interact with the site. These tools may record:

  • Pages viewed and time spent on each page
  • Scroll behavior and the parts of pages that received attention
  • Mouse movement, clicks, and taps
  • Form field interactions (we have configured these tools to mask the contents of form fields wherever possible, so values you type are not captured in playback)
  • General device and browser information

This information is used to understand how our website is being used so we can improve it. We do not use these recordings to identify individual visitors or to monitor specific people. Recordings are stored for a limited period and then deleted.

Your consent and how to decline. Session recording and analytics tools are categorized as Analytics cookies in our consent banner. They will not load until you have either accepted Analytics cookies through the consent banner or otherwise indicated consent. If you decline Analytics cookies, or if your browser sends a Global Privacy Control signal, these tools will not record your session. You may change your choice at any time using the “Your Privacy Choices” link in our footer.

If you have any concerns about session recording on our website, please contact us at info@autoscheduler.ai.

6. How long we keep your information

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required or permitted by law. The following are typical retention periods, which may vary based on the specific context:

Category

Retention period

Marketing contact data (name, email, company)

Until you unsubscribe, plus 24 months on a suppression list to honor your opt-out

Form submissions (demo requests, content downloads, contact forms)

Up to 7 years from submission, aligned with our sales record retention

Website analytics data

14 months in Google Analytics; longer retention only in aggregated, de-identified form

Session recordings (Hotjar)

365 days from creation

Advertising identifiers (LinkedIn, Google Ads)

Up to 13 months on the respective advertising platforms, subject to your opt-out

Lead enrichment and visitor identification data

Per our agreements with each provider, generally not exceeding the duration of the active sales engagement plus applicable record-retention requirements

Job applicant information

12 months from the close of the requisition, unless you ask us to retain it longer for future opportunities

Records required by law (tax, accounting, contractual)

As required by applicable law

When we no longer have a legitimate business need to process your personal information, we will delete or anonymize it, or, if deletion is not feasible (for example, because it has been stored in backup archives), we will securely store it and isolate it from further processing until deletion is possible.

7. How we protect your information

We implement appropriate technical and organizational measures designed to protect the security of personal information we process. However, no electronic transmission or storage system is 100% secure. Although we work to protect your information, we cannot guarantee absolute security. You access the Services at your own risk.

8. Information from minors

Our Services are not directed to children under 18, and we do not knowingly collect personal information from anyone under 18. If we learn that we have collected information from a person under 18, we will deactivate any related account and delete the information from our records as promptly as practicable. If you believe we may have collected information from a person under 18, please contact us at info@autoscheduler.ai.

9. Your privacy rights

Depending on where you live, you may have the following rights with respect to your personal information. We honor these rights for all residents of jurisdictions that grant them, regardless of whether the law specifically requires us to do so for non-residents.

  • Right to know. Request information about the categories and specific pieces of personal information we have collected about you, the sources, the purposes for collection, and the categories of third parties with whom we share it.
  • Right to access. Receive a copy of the personal information we hold about you.
  • Right to correct. Request that we correct inaccurate personal information.
  • Right to delete. Request that we delete personal information we have collected, subject to legal exceptions.
  • Right to opt out of sale and sharing. Opt out of any “sale” or “sharing” of personal information, including for cross-context behavioral advertising. Use the “Your Privacy Choices” link in our footer, or send a Global Privacy Control signal from your browser.
  • Right to non-discrimination. Receive non-discriminatory treatment for exercising any of these rights.
  • Right to use an authorized agent. Designate a person to submit a request on your behalf, subject to verification.

How to exercise your rights

You can exercise your rights by:

  • Emailing us at info@autoscheduler.ai
  • Submitting a request through our contact form
  • Writing to us at the address listed at the end of this Policy

Verification

To protect your information, we will verify your identity before responding to a request. Verification may involve confirming information you have previously provided to us, such as your name, email address, and company. For sensitive requests, we may ask for additional information. We will use the information you provide solely to verify your identity and respond to your request.

Authorized agents

You may designate an authorized agent to submit a request on your behalf. We will require written authorization signed by you, and we may verify your identity directly. We may deny requests from agents that do not provide proof of authorization.

Response timeline

We will acknowledge requests within 10 business days of receipt and respond substantively within 45 days. If we need more time, we will notify you and may extend the response window by an additional 45 days as permitted by law.

10. California Privacy Notice (CCPA / CPRA / CIPA)

This section applies to California residents and supplements the information above. It addresses our practices under the California Consumer Privacy Act (as amended by the California Privacy Rights Act), the California Invasion of Privacy Act, and other applicable California law.

Categories of personal information collected

In the past 12 months, we have collected the following categories of personal information about California residents:

  • Identifiers: name, email address, postal address, phone number, IP address, online identifiers, account names
  • Customer records information: name, contact information, employment, employment history
  • Commercial information: records of products or services considered or requested
  • Internet or other network activity: browsing history, search history, interactions with our website and advertisements, including session recordings and on-page behavioral data
  • Geolocation data: approximate location derived from IP address (we do not collect precise geolocation)
  • Professional or employment-related information: business contact details, job title, employer
  • Inferences drawn from the categories above to create a profile reflecting preferences, characteristics, and behavior

We do not knowingly collect any of the following categories: biometric information; precise geolocation; sensitive personal information (such as government identifiers, financial account credentials, racial or ethnic origin, religious beliefs, sexual orientation, or health information); audio, electronic, visual, thermal, olfactory, or similar information beyond what is necessary to receive your communications; or education information.

Sources of personal information

  • Directly from you, when you fill out forms, contact us, or interact with our Services
  • Automatically, when you use our website
  • From third parties, including lead enrichment providers, advertising partners, event organizers, and publicly available sources

Purposes for collection

The purposes are described in Section 2 above and include responding to inquiries, marketing, advertising, analytics, lead generation, employment, and legal compliance.

Categories of third parties

We may disclose each of the categories above to:

  • Service providers and processors that perform business functions on our behalf
  • Advertising partners and analytics providers
  • Lead enrichment and visitor identification providers
  • Affiliates and business partners
  • Government authorities and other parties for legal reasons
  • Successors in a business transaction

Sale and sharing of personal information

We do not sell personal information for monetary consideration. However, we do “share” personal information for cross-context behavioral advertising as defined under the CCPA. Specifically, we share identifiers and internet or other network activity with advertising partners (including LinkedIn) and visitor identification providers (including ZoomInfo and Warmly).

You can opt out of this sharing at any time by:

  • Clicking the “Your Privacy Choices” link in our footer and disabling Advertising cookies
  • Sending a Global Privacy Control signal from your browser, which we will honor automatically
  • Emailing info@autoscheduler.ai

We have not knowingly sold or shared the personal information of consumers under 16 years of age in the preceding 12 months.

Sensitive personal information

We do not knowingly collect or process sensitive personal information through this website, and we do not use any personal information for the purpose of inferring characteristics about you. As a result, the right to limit the use and disclosure of sensitive personal information does not apply to information collected through this website.

California Invasion of Privacy Act (CIPA) notice

The California Invasion of Privacy Act prohibits the recording or interception of certain communications without consent. Our website uses analytics, session recording, and advertising technologies that may capture your interactions with our site, including page views, mouse movement, clicks, scrolling behavior, and general session data, and may transmit this information to third-party service providers (such as Hotjar, Google Analytics, HubSpot, LinkedIn, ZoomInfo, and Warmly).

By visiting our website, interacting with the cookie consent banner, or clicking “Accept All” in the consent banner, you provide your consent to this collection and recording for the purposes described in this Privacy Policy. You may decline these technologies at any time by clicking “Decline All” in the consent banner or by selecting your preferences through the “Your Privacy Choices” link in our footer. If your browser sends a Global Privacy Control signal, advertising and sharing categories are automatically declined and we will not knowingly transmit your information to advertising or visitor identification providers.

We do not record audio or video communications through our website, and we do not record telephone calls without separate, explicit notice and consent at the time of the call.

Your California rights

California residents have all of the rights described in Your Privacy Rights above, including the right to know, access, correct, delete, opt out of sale and sharing, and non-discrimination.

Shine the Light

California Civil Code Section 1798.83 (“Shine the Light”) permits California residents to request, once per year and free of charge, information about categories of personal information we have disclosed to third parties for their direct marketing purposes during the preceding calendar year. To make a Shine the Light request, please contact us at info@autoscheduler.ai.

Minors who are California residents

If you are a California resident under 18 and have publicly posted content on our Services, you may request removal of that content by contacting us at info@autoscheduler.ai with the email address associated with your account and a statement that you reside in California. We will remove publicly displayed content but cannot guarantee complete removal from all systems (for example, backups).

11. Changes to this Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by a new “Last updated” date. If we make material changes, we will notify you by posting a prominent notice on our website or by other means as required by law. We encourage you to review this Policy periodically.

12. How to contact us

If you have questions about this Privacy Policy or our privacy practices, you can reach us by:



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